Must-Have Features in Business Office Premises
Most employees spend most of their time in their workplace. Some of them even consider their workrooms their second home.
Thus, business owners have the responsibility to ensure that their respective offices have all the necessary features to boost productivity and creativity among employees. Plus, a conducive workplace is also a testament to a company’s culture.
Ideally, your business office should have separate rooms for specific purposes which allow employees to utilize these areas simultaneously.
In this blog post, find out what types of rooms or amenities should be added to your business office’s floor plan.
Office designs should both accommodate the needs of the company and its employees. Cost-cutting to save money on the construction of these essential features may only hurt the company in the long run.
1. Meeting and Conference Rooms
Meeting rooms are of the utmost importance when it comes to daily business operations. These areas allow employees to collaborate on different projects and establish a better rapport.
To determine how many meeting rooms an office should have, tally the current number of employees and ask yourself whether there is a possible business expansion soon. It’s also important to know how often employees conduct meetings.
If you’re lucky enough to have sufficient space for multiple meeting rooms, having both large and small conference rooms can help make group presentations much easier.
Brainstorming and video-conferencing rooms are also becoming a staple for many offices. The former is a place where employees can generate ideas for the company, which often has a marker board. The latter, on the other hand, have web-cameras and monitors for online meetings.
2. Phone Rooms
Offices with an open space layout should at least have phone rooms to allow employees to take private calls. Having this type of room refrains one person from using a meeting room just to pick up a call, which could have been used for team meetings.
3. Reception and Greeting Area
Most offices have a specific space for entertaining guests. It should not, in any way, intersect with the main workspace to avoid distractions. Nonetheless, it should be comfortable enough for visitors for lounging while waiting for their host.
Bigger companies tend to have cafeterias or kitchens that can cater to their employees’ daily needs. Smaller businesses, however, do not have the luxury to treat their entire staff with food.
Nevertheless, an office should have a functional kitchen where employees can keep or make their food. It should at least have a refrigerator, microwave, coffee maker, and other appliances for daily meal preparation.
5. Common Area
A workplace that allows staff to socialize, without affecting productivity, is also a must. Of course, a common area should not coincide with the main workspace. It should also be cozy enough to allow employees to take brief rests in between shifts.
6. Wellness Room
In an ideal work setup, dedicating a room for wellness is important. While this space does not have to be closely monitored by an in-house nurse, it should have the basic first aid kit and other health and wellness materials for employee use. A lactation booth should also be integrated to allow working mothers to feed their babies.
7. IT Room
IT rooms are secured spaces in an office that are often climate-controlled. This specialized hub stores all technology-related machines and equipment for business operation. High-cost computers and other electronics should also be kept and properly maintained in this room.
8. Webinar and Recording Room
Companies that conduct webinars and podcasts must also have a specific room for these tasks. Webinar and recording rooms, however, should be free from the noise just like a professional music studio.
To make the most of this office room, companies should invest in high-grade headphones, microphones, and other related equipment for better multimedia outputs.
Apart from those mentioned above, most modern offices are now integrating a more employee-centric office design that helps personnel find the perfect work-life balance.
1. Outdoor Space
Being in an office space all day can be challenging for many employees. Fortunately, more and more contemporary offices are now adding an outdoor space to allow their staff to free their thoughts and relax for a little bit. Typically, business owners build a patio or even a green nook to extend their workplace.
2. Bike Storage
In urban areas, many offices are now creating bike storage spaces for their employees. Due to the heavy traffic, some people are now choosing to ride their bikes as an alternative to driving a car or using public transportation.
With bike storage in place, employees now have one less thing to worry about.
3. Fitness Area
Generally, healthy employees are more productive and perform better. Thus, many businesses are encouraging their staff to take better care of themselves by adding office gyms for free fitness classes.
Having a company gym, nonetheless, is not essential, especially for small-scale enterprises.
4. Locker and Shower Rooms
If your business office has a gym, it’s best to include a shower and locker room too. But even without a fitness room, your employees can use this space to clean and prepare themselves after riding a bike from work or jogging during their breaks.
Tips on Designing Your Office Space
With all these office feature ideas in mind, you are now ready to design each room. Here are some useful tips to guide you through this endeavor:
- Promote Productivity – Many factors affect your employees’ productivity, including their workplace. A more relaxed environment, however, tends to be more conducive for everyday work. Thus, installing more windows to allow sunlight to pass through the glass may have a positive impact on productivity. Plus, using natural light tends to reduce eye strain, glare, and tiredness.
- Incorporate Adaptable Spaces – Business owners with limited budgets may still create adaptable rooms that can be used for many purposes. For instance, a small meeting room can also be used as a brainstorming space for teams.
Creating an ideal workplace is more difficult than most people think. However, putting your employees’ welfare above all can make a huge impact, boosting productivity and the overall bottom line of the company, while creating loyal and engaged employees, performing at their optimal and inspired level.